Before any tenant moves into your community the tenant's file should contain the following information:
- Completed Application
- Signed Rental Agreement. (Resident is to receive a copy)
- Signed Rules and Regulations (Resident is to receive a copy)
- Signed Statement of Policy including Rent History Addendum. (Tenant is to have received a copy of the Statement of Policy prior to signing rental agreement.)
- Copy of Homeowner's insurance policy with community named as an interested party (for the purpose of being notified of cancellation of insurance. (This is for pets only.)
- Credit check results
- Rental check results
- Criminal check results
- Application screening fee receipt
- Pet Agreement - Identify type of pet, name, size. You might consider taking a picture of the pet to include in your file in case you need to identify the pet in the future. Resident must sign the pet agreement. (Resident is to receive a copy)
- Proof of Age if 55 and older community (photo ID, driver's license)
- RV Storage Agreement. Identify type of RV (i.e. boat, camper, trailer, etc.) and include license number and description of recreational vehicle. (Resident is to receive a copy)
Any and all notices/correspondence between landlord/manager and residentÂ